Reviewing Toolbar
Word 2003
Turn on the Reviewing toolbar (View menu, toolbars, and click Reviewing) and click the Track Changes
button.
Word
2010
Click the Review Tab
In
Both, you can delete
text, add text, insert comments, and highlight text.
If you are sharing the document, you can save it under a slightly different
name. Example: jrutledge Crucible R1.doc for
Revision 1 (or some other code.) Or you can use versions in 2003.
The person who receives the document may want to
view it as Final rather than Final Show Markup.
-
To Accept a Change (revision) click in text next to
the vertical line that indicates a revision and click the Accept Change
(Accept) button. There is also a Reject Change button.
-
To Delete a Comment, right-click the word that is highlighted
to indicate a comment and choose Delete Comment, or click the Delete Comment
(Delete) button on the Reviewing toolbar/tab.
-
The Save Version Button in 2003 allows you to add some
general comments to the document and save various versions. There is more
information on Versions below. You can always use File/Save As and save it
under various names instead.
Considerations:
Do you want to keep a
copy of the original version as well as revisions?
Do you want to request
that the students give you a printed copy as well as an electronic
version? (for records and grades)
Do all of your students have Word? The reviewing marks
will appear in Word Perfect.
Additional
Information:
You can insert audio into
the document
A teacher can create a
separate Word document with comments that he makes repeatedly
(boilerplate) and copy and
paste them into the student’s paper for comments.
Initials on Comments
To make your initials appear next to any comments you have
inserted, in Word go to Tools, Options, the User Information tab and enter
your initials. You will only need to do this one time.
Print Comments
2003
To Print Comments choose
File/Print and in the Print What box toward the bottom left of the window,
choose Comments.
Or choose File/Print and
in the dialogue box that opens, choose Options. Next click The Comments box
under the Include with document category.
2010
Go to the File tab,
Print. Click the Print All Pages button under Settings. If
you want to print the comments, be sure the Print Markup option
is checked.
More on Versions
Click File/Versions.
Word shows the date and
time each version was saved, and part of the comments. The most recent
version appears at the top of the list.
If you want to open a
different version, click on File/Versions, select the version and click Open.
Or you can click the Versions icon at the bottom of the Word screen. It
looks like sheets of paper stacked together.
Example of a Document with Revisions
Initials on Comments
If you want your comments to appear with your initials,
In
2003
Go
to the Tools menu, Options, User Information tab, and enter your initials.
In
2010
To to the File tab,
Options, and the General button.
|