RutledgeNew for Office 2003 To prevent Tracked Changes from automatically showing, go to Tools, Options, Security and make sure there is no checkmark in the Make hidden markup visible when opening or saving.
Steps and Sequence
1. The student creates the document and sends it to the teacher by using Drop Folders or email. See Email Accounts below. Students need to include their name in the document name. I suggest that they use their MUS username at the beginning. Then you will have their username easily available if you want to email it back to them. Ex. jrutledge Crucilble.doc
2. The teacher opens the document and turns on the Reviewing toolbar and clicks the Track Changes button.
3. The teacher can delete text, add text, insert comments, and highlight text.
4. The teacher saves the document. He can change the name to jrutledge Crucible R1.doc for Revision 1 (or some other code.) The teacher emails the document back to the student as an attachment using the last button on the Reviewing toolbar or drops it into the student’s folder.
5. The student opens the document and turns on the Reviewing toolbar and turns off Track Changes.
w To Accept a Change (revision) click in text next to the vertical line that indicates a revision and click the Accept Change button. (There is also a Reject Change button.) w To Delete a Comment, right-click the word that is highlighted to indicate a comment and choose Delete Comment, or click the Delete Comment button on the Reviewing toolbar. w To Print a Comment, see Comments below. w The Save Version Button allows you to add some general comments to the document and save various versions. There is more information on Versions below. You can always use File/Save As and save it under various names instead.
Considerations: Do you want to keep a copy of the original version as well as revisions? Do you want to request that the students give you a printed version as well as an electronic version? (for records and grades) Do all of your students have Word? The reviewing marks appear in Word Perfect. I will check on Works.
Additional Information: You can insert audio into the document
The teacher can create a separate Word document with comments that he makes repeatedly and copy and paste them into the student’s paper for comments.
Initials on Comments To make your initials appear next to any comments you have inserted, in Word go to Tools, Options, the User Information tab and enter your initials. You will only need to do this one time.
More on CommentsTo Print Comments choose File/Print and in the Print What box toward the bottom left of the window, choose Comments.
Or choose File/Print and in the dialogue box that opens, choose Options. Next click The Comments box under the Include with document category.
More on VersionsClick File/Versions. Word shows the date and time each version was saved, and part of the comments. The most recent version appears at the top of the list.
If you want to open a different version, click on File/Versions, select the version and click Open. Or you can click the Versions icon at the bottom of the Word screen. It looks like sheets of paper stacked together.
Email accountsRemember that the students can use their MUS email account from home as well as school. Remote Access is at http://mail.musowls.org/exchange. However, a student cannot access his network folders from home.
Example of a Document with Revisions
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