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Rutledge Outlook – Wasting Server Space With Messages with Large Attachments
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The New Year is a good time to clean out some of your
old emails that are just sitting on the server wasting space. The best
way to quickly reduce the size of your Outlook Folder is to search for
and delete the largest emails, usually messages with images or attached
pictures that are hogging drive space. You can delete them or save the
attachment to your local C drive or My Documents. Please let me know if
you need help saving or deleting them. Also consider buying your own
usb memory stick for saving personal files and images. You can buy them
at the drug store as well as an office supply store. Older Tech Tips and
Help Documents are on my
website, so you do not need to save those emails. Find Messages with Large Attachments |
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Click the Tools menu, Find, and Advanced Find. Click Messages in the Look for list. Select the More Choices tab. In the Size dropdown box choose greater than. Type 1000 in the box next to Size. (That is 1000 Kilobytes, which equals 1 MB, a large file!) Then click the Find Now button. |
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Outlook will show a list of these huge messages. You can delete them there. Remember to follow up by emptying your Deleted Items. You can also double-click one to open it, if needed, and go to File, Save As, if you really need to save it to your computer. Outlook 2007 Click the Tools menu, Instant Search, and Advanced Find. The rest of the instructions are the same. ____________________________________ The IT Department is happy to help you with File Management. If you want someone to help you, please contact Judy Rutledge or the HelpDesk.
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