Balton

Mailing Labels
 
STEP 1
Create the main document

STEP 2
Open or create the data source

STEP 3
Select the label type and insert merge fields

STEP 4
Merge the data into the main document

 Step 1: Create the main document
  1. Open a New Blank Document in Word.
  2. On the Tools menu, click Mail Merge.
  3. Under Main document, click Create, and then click Mailing Labels.
  4. Click Active Window.  The active document becomes the main document.

Step 2: Open or create the data source

In the Mail Merge Helper dialog box, do one of the following:

  • Create a new data source. Use this method if you haven't already stored names, addresses, and other data in a data source, and you want to store the data in a Microsoft Word table.
  • Use data in an existing data source. Under Data source, click Get Data, and then click Open Data Source. Select a Word document, or a worksheet, database, or other list, and then click Open. Click Set Up Main Document.
  • Use addresses from an electronic address book. Under Data source, click Get Data, and then click Use Address Book. Select an address book, and then click OK. Click Set Up Main Document.

Step 3: Select the label type and insert merge fields

  1. If you don't see the Label Options dialog box, click anywhere in the main document, and then click Mail Merge on the Tools menu. Under Main document, click Setup.
  2. Select the type of printer and labels you want to use, and then click OK.
  3. In the Create Labels dialog box, insert merge fields where you want to merge addresses from the data source. To insert a merge field, click Insert Merge Field, and then click the field name you want.
  4. Click OK.

Step 4: Merge the data into the main document

  1. If you want to specify the order in which data is merged, or merge only part of the data, you can sort and select data records to merge.
  2. If you want to see how the merged data will appear, you can preview the merged documents.
  3. In the Mail Merge Helper dialog box, click Merge under Merge the data with the document.
  4. If you want to check the data source for errors before you merge, click Check Errors. Choose an option, and then click OK.
  5. Do one of the following:
  • Send the merged labels directly to a printer. Click Printer in the Merge to box, and then click Merge.
  • Store the merged labels in a new document, so you can review, edit, and print them later.